Adopted June 29, 2017
Article 1 - Name, Structure, Origin, and Purpose
1.1. Name. The name of this organization shall be the “Bayshore Progressive Democrats” ( “BPD”), an unincorporated, nonprofit association.
1.2. Organization. The Organization of BPD shall consist of members and an elected and appointed leadership (“Steering Committee”).
1.3. Origin and Purpose. BPD was founded to continue the political engagement of those who supported Sen. Bernie Sanders as the Democratic candidate in the 2016 presidential election. The principal purposes of BPD are (i) to help the progressive grassroots engage with and influence the Democratic Party, (ii) to encourage political, social and cultural analysis to promote a society that works for everyone, (iii) to support our members in engaging in campaigns for progressive candidates and issues and building a political revolution in which political involvement and developing one’s political voice is an integral part of our daily lives.
1.4. Affiliation. BPD shall be an organization of the Democratic Party and chartered by the Santa Clara County Democratic Central Committee (“SCCDCC”). BPD may also seek accreditation with the San Mateo County Democratic Central Committee. BPD may also maintain an affiliation with the California Democratic Council, other chartered Democratic organizations, or coalition groups that support the principles of BPD or specific issues endorsed by the club.
Article 2 - Membership
2.1. Eligibility. Subject to the satisfaction of all requirements specified in this Article 2, membership in BPD is open to all persons regardless of political affiliation (including those under the voting age) who subscribe to BPD's policies and purposes and who wish to assist in the advancement of its principles, except that at least twenty (20) members must be registered Democrats.
2.2. Dues. The Steering Committee shall set annual membership dues. Dues shall be paid by all members on an annual basis. Membership dues shall be paid at the time of joining the club, and then shall be paid every twelve (12) months. The dues amounts, rates and rate criteria shall be determined once a year by the Steering Committee. Annual dues may be reduced or waived for individuals due to financial hardship at the co-chair’s discretion.
2.3. Payment; Good Standing. Members shall pay a minimum of one year's dues upon initial enrollment and each renewal, and may pay up to an additional one year's dues in advance. Initial membership shall become effective on the date BPD receives a member's first dues payment (the "Start Date") and shall end on the date immediately prior to the end of the paid one or two year term, unless renewed. Renewal memberships shall become effective upon the next yearly anniversary of the member's Start Date, provided that BPD receives payment no later than thirty (30) days following such anniversary. Members will be provided reasonable notice of the amount and due date for renewal of dues. If BPD does not receive a member's payment for a renewal membership within thirty (30) days following the yearly anniversary of the member's Start Date, his or her membership will lapse. A member may cure a lapsed membership and resume good standing by paying outstanding dues within three hundred thirty-five (335) days of when the membership lapsed, which will be retroactive to such last yearly anniversary. If payment is more than one (1) year overdue, membership and good standing will resume effective upon the date dues are paid, which will become the new Start Date for the member. Only members whose dues are paid in accordance with the foregoing shall be considered in "good standing" and eligible to hold office and to vote at any meeting of the members of BPD, subject to the limitations specified in Article 2.4 below.
2.4. Limitations on Holding Office and Voting. After its initial organization, only members in good standing for not less than three (3) months may qualify to serve on the Steering Committee of the BPC. Only members in good standing for not less than two (2) months may vote on whether or not BPD shall endorse a candidate for elective office, support or oppose a ballot initiative or make a change to these bylaws.
2.5. Privacy of Member Information. Each member shall provide his/her full name, residence or business address, telephone number and a valid email address (if available). The Steering Committee will use information from Members only to facilitate BPD business, which may include but is not limited to, communicating with members, promoting membership, meeting the requirements for maintaining a charter with local, state and national Democratic organizations, and analyzing data to better understand the needs of BPD, and will keep member contact information private unless such disclosure is agreed upon in advance by a majority of the Steering Committee.
2.6. Suspension or Termination of Membership. Membership shall be considered terminated if membership dues are delinquent by more than one year. Members may also request to terminate their membership. An individual may have her or his membership suspended or terminated for disruptive or unethical behavior that hinders the functioning of BPD or brings disrepute upon BPD by a two-thirds vote of members in good standing present and voting, a quorum being present. The Steering Committee has the authority to decide if suspensions and banning will be temporary or permanent.
2.7. Code of Conduct. The BPD may vote to adopt a Code of Conduct to detail community agreements on expected standards of civility and good, democratic behavior. For issues that are appropriately handled within the BPD, such Code shall set forth a process for handling grievances and mediating disputes between members.
Article 3 - Steering Committee, Officers, and Delegates
3.1. Steering Committee Composition. The Steering Committee is elected by the members annually for one-year terms (or until their successors have been elected and qualified) and is responsible for governing BPD. The Steering shall be comprised of seven voting Directors and Officers: two Co-Chairs, a Secretary, a Treasurer, and 3 Directors-At-Large. This order shall also serve as BPD’s officer order of succession in case the co-chairs are incapacitated or absent.
3.2. Appointed Leaders. The Co-Chairs may appoint or remove members to leadership positions such as a Meeting Coordinator, Hospitality Coordinator, Parliamentarian or others as desired to serve the organization, but these additional leaders shall not be considered members of the Steering Committee.
3.3. Role and Duties of the Co-Chairs. The Co-Chairs are responsible for the overall direction of BPD’s activities and serve as the spokespersons for BPD. One of the Co-Chairs, as agreed to between them, chairs each meeting of the members and of the Steering Committee. In addition, the Co-Chairs are responsible for ensuring that the annual meeting of the members occurs once per year; calling other regular meetings of the members; calling meetings of the Steering Committee; appointing the chair of each standing and ad hoc committee, subject to ratification by the members at the next member meeting; appointing the members of each standing and ad hoc committee in consultation with the respective chair of such committee; representing BPD before the Santa Clara County Democratic Central Committee; and collaborating with the other officers in furthering the purposes of BPD. The co-chairs shall also help oversee timely filings of any necessary forms required to be filed in compliance with the law and regulatory agencies, such as the FPPC.
3.4. Role and Duties of the Secretary. The Secretary maintains all of the meeting records that are important for the smooth operation of BPD, thereby upholding legal requirements, and helps BPD to have historical memory, cohesiveness, accountability and consistency of action. The Secretary shall:
- 3.4.1. Act as custodian of BPD’s governing documents;
- 3.4.2. Keep a correct and accurate record of attendance and proceedings (minutes) of all Steering Committee meetings;
- 3.4.3. Take minutes of any formal business conducted at general membership meetings such as motions made or resolutions passed and recording votes taken;
- 3.4.4. Circulate draft minutes to the respective voting members of the meetings in a timely fashion;
- 3.4.5. Conduct balloting for all elections.
3.5. Role and Duties of the Treasurer. The Treasurer maintains accurate financial records of all receipts and disbursements from BPD account(s) in compliance with applicable law, keeping an accurate record. The Treasurer shall not have the power to sign checks for the organization. The Treasurer shall:
- 3.5.1. Provide the Steering Committee with at least bi-monthly reports on BPD’s finances to help the Steering Committee ensure the organization’s viability;
- 3.5.2. Report to the General Membership on the finances of the Club on a quarterly basis;
- 3.5.3. Present a draft annual budget two months to the Steering Committee before the end of the fiscal year;
- 3.5.4. Keep an accurate account of all Club funds, including restricted contributions received;
- 3.5.5. Take primary responsibility for the timely preparation and filing of any financial statements required to be filed in compliance with the law and regulatory agencies, such as the IRS and FPPC and FEC.
3.6. Role and Duties of the Directors-at-Large. The Directors-at-Large shall assist the Steering Committee in administering BPD’s operations.
3.7. Collective Roles and Duties of the Steering Committee. The Steering Committee shall collectively bear the power and responsibility to transact administrative business for BPD, supervise the handling of funds, ensure financial and regulatory compliance including the filing of timely and accurate reports as required by the IRS, FPPC, FEC and the Democratic Party; prepare an annual budget; set association dues; authorize expenditures; make decisions pertaining to BPD sponsorship of events and participation in coalitions and campaigns (other than electoral); collaborate with other Steering Committee members to further the purposes of BPD and set strategy for the organization consistent with these Bylaws and BPD policy. The actions taken by the Steering Committee shall become effective immediately and shall be considered the actions of BPD. The Steering Committee will also distribute duties among its officers to ensure that:
- 3.7.1. All funds received are properly recorded, attributed and deposited in a timely fashion;
- 3.7.2. Membership records are kept up-to-date;
- 3.7.3. Financial files are kept in an orderly fashion in accordance with bookkeeping best practices;
- 3.7.4. Membership renewal reminders are sent in a timely fashion and the number of members in good standing are tracked for each meeting for purposes of determining a quorum;
- 3.7.5. Meetings and elections are run in an orderly fashion and with sufficient notice in accordance with these bylaws;
- 3.7.6. Internal and external communications are maintained in a manner that supports BPD to thrive;
- 3.7.7. Publicity, outreach and recruitment efforts keep the size of the membership growing or at least stable;
- 3.7.8. An annual report of activities and accomplishments is created.
3.8. Delegation. Elected and appointed leaders may partially delegate their duties to other members.
3.9. General Powers and Duties of Outgoing Officers. Outgoing officers of BPD shall deliver BPD records and property in their possession to their successors as soon as practicable.
3.10. Limitation of Powers. The Steering Committee shall not by itself have the authority to:
- 3.10.1. Endorse candidates or ballot measures on behalf of BPD;
- 3.10.2. Adopt or modify a BPD platform;
- 3.10.3. Modify or suspend these Bylaws.
Article 4 - Election of Steering Committee
4.1. Election. The Steering Committee shall be elected annually at a General Membership meeting in the month of March. The Election Committee may provide for absentee voting ahead of this meeting, but absentee voting shall close no later than the conclusion of this meeting.
4.2. Term of Office. The term of office shall be for approximately one (1) year without term limits and shall expire immediately upon the election of that officer’s successor.
4.3. Nominating Committee. The Co-Chairs shall appoint a Nominating Committee, approved by the General Membership, comprised of at least three members in good standing who are not planning to run for the Steering Committee, approximately two or three (2-3) months before the election. Nominating Committee members may not run for Steering Committee positions. The Nominating Committee is charged with calling all eligible members and explaining the elected officer positions that are available. The Nominating Committee should endeavor to recruit at least one more candidate for the Steering Committee than positions available.
4.4. Nominations. Nominations for the Steering Committee shall be made in the month preceding the election period. BPD shall give timely notice to the General Membership that nominations are open prior to the nomination period being open. The nomination period will be for a minimum of thirty (30) days. Nominations, including self-nominations of any member who is eligible to serve may also be made from the floor during a relevant meeting.
4.5. Acceptance of Nomination. To have a person’s name placed on the ballot, a nominee must have submitted a signed statement of consent to the Nominating Committee, or else publicly accept the nomination (if not a self-nomination) at the meeting at which the voting takes place.
4.6. Eligibility to Serve. No person shall be a candidate for more than one officer position at a time, except that the Election Committee may combine the Co-Chair and Directors-at-large positions into a single election using a ranked-choice ballot. A person shall be eligible for nomination who is a member in good standing as defined in section 2.3 of these Bylaws and subject to the limitation(s) in section 2.4.
4.7. Notification of Election. BPD shall notify all members of a BPD election not less than thirty (30) days prior to the commencement of voting, except in case of a recall election as specified in these Bylaws.
4.8. Election Committee. The Co-Chairs shall appoint an Election Committee at least twenty-one (21) days before the election, comprised of the Secretary and two other members in good standing who are not running for the Steering Committee and who are not serving on the Nominating Committee, to
- 4.8.1. Produce, maintain and interpret the policy and procedures of the election to ensure compliance with these Bylaws;
- 4.8.2. Prepare for the balloting and conduct the affairs of the election;
- 4.8.3. Act as judge in all matters arising from the election procedures;
- 4.8.4. Be responsible for the tabulation of the results;
- 4.8.5. Certify the election results to the membership;
- 4.8.6. Investigate election appeals and decide on them, including requiring new elections where they determine procedures have been violated.
4.9. Candidate Statements. Each candidate shall be allowed to make a statement of her/his qualifications for office. The Election Committee shall establish reasonable rules regarding the length and format of candidate statements.
4.10. Voting. The Election Committee shall determine a fair, democratic and expedient process for the voting.
- 4.10.1. Only members in good standing may vote.
- 4.10.2. The Election Committee may provide for absentee voting ahead of this meeting, but absentee voting shall close no later than the conclusion of this meeting.
4.11. Campaigning. BPD shall not discriminate in favor of or against any eligible candidate in any BPD election. No BPD funds, resources or mailings will be used to assist any member’s candidacy for the Steering Committee. No candidate may solicit, accept or receive a material or in-kind contribution for his or her campaign from any person who is not a member in good standing of BPD.
4.12. Fair Election. Adequate safeguards to ensure a fair election shall be provided, including the right of any candidate to have an observer at the counting of ballots.
4.13. Declaration of Election. The candidate receiving a plurality of the votes for each office shall be declared elected, or the Election Committee may provide for a fair and expedient ranked-choice voting and tallying method. Ties shall be decided by a game of chance.
Article 5 - Vacancy & Removal of Directors
5.1. Automatic Vacancy. Any Officer that misses three consecutive regularly-scheduled Steering Committee meetings is automatically removed from office.
5.2. Removal of Officer by Steering Committee. An individual can be removed from the Steering Committee by a unanimous vote of all other members of the Steering Committee and an affirmative vote of members in good standing present and voting, a quorum being present, at the next general meeting.
5.3. Interim Appointment. If a Steering Committee position becomes vacant other than by recall, the Steering Committee shall announce the vacancy to the General Membership and seek to appoint or have the members in good standing elect a new individual to fill the vacancy for the remainder of the term as soon as practicable.
5.4. Recall of Officer by Membership. Members in good standing may call for a recall election by submitting to the Steering Committee a petition of twenty percent (20%) of the members in good standing.
- 5.4.1. The recall petition shall specify the name and position of the person to be recalled and the cause for recall, on each page. The recall petition shall include printed name, signature, and date. A separate recall petition must be circulated for each Steering Committee subject to recall.
- 5.4.2. To be valid, signatures must be collected within three (3) months prior to submission of the petition.
- 5.4.3. Validation of petition signatures is to be completed by the Secretary within ten (10) days of submission to the Steering Committee, or if the recall is for the Secretary or the Secretary is unavailable, by another member of the Steering Committee.
- 5.4.4. The Steering Committee must schedule the recall election meeting to take place within six (6) weeks from the date of the validation of the recall petition, and notify the membership at least fifteen (15) days prior to the date of the recall election.
- 5.4.5. Such notification shall include a proponent statement from the proponent(s) of the recall and if possible, a rebuttal statement from the person being recalled. The proponent statement must be delivered to a Co-Chair at least 28 days prior to the election, at which time a copy shall be made available to the person being subject to recall, who shall be notified by at least two different modes of communication (such as email, phone, or postal mail). The rebuttal statement is due to the Co-Chair within six (6) days that the proponent statement is delivered to the individual being subject to recall. The individual shall also be afforded an opportunity to address all charges being made against that person at the recall election meeting.
- 5.4.6. No action can be taken at the recall election meeting if a quorum is not present. In that case another recall election meeting shall be scheduled to take place within twenty (20) days with at least ten (10) days’ written notice to all members.
- 5.4.7. Members of the Election Committee will be in charge of running the recall election and preparing the balloting.
- 5.4.8. The balloting shall be by secret ballot, and the counting of the ballots shall be done by an individual chosen by the proponents and another individual selected by the person being recalled, if possible. That individual may not be a person being subject to recall.
- 5.4.9. The ballot for the recall election shall appear as follows:
Shall <name of officer> by recalled? ___Yes ____No
- 5.4.10. If a majority of the ballots cast, including blank ballots, are voted “Yes,” then the recall shall be deemed successful and the position shall be declared vacant. An election to fill that vacancy shall be held immediately after the announcement of the results of the recall election, with nominations taken from the floor of the meeting.
Article 6 - Committees and Working Groups
6.1. Committees. BPD shall recognize Committees of members, organized to perform a specific function for BPD operations, such as for finance, membership communications, conducting elections, soliciting nominations, planning for endorsements, or organizing an event. Except as otherwise provided in these Bylaws, the Steering Committee may form, abolish, regulate or modify Committees at any time for any reason. The Steering Committee shall appoint or replace Chairs or Co-Chairs of Committees at will.
6.2. Working Groups. BPD may charter Working Groups focusing on an issue, project, or campaign (e.g. housing, feminism, labor, healthcare, criminal justice).
6.3. Working Group Charter. Members who wish to form a Working Group must propose a charter including (i) a name; (ii) objectives; (iv) initial strategy; (v) duration; (vi) anticipated use of funds; and (vii) membership criteria, signed by at least five prospective members (including a Chair or Co-Chairs). A new Working Group may be chartered by a vote of BPD with at least fourteen (14) days’ notice of the proposed charter. The Working Group may propose charter amendments to be voted on by BPD with at least fourteen (14) days’ notice. Long-running Working Groups shall elect Co-Chairs within six months of chartering, with terms lasting one (1) year.
6.4. Working Group Suspension and Dissolution. The Steering Committee may vote to suspend a Working Group or its leadership. The Working Group shall be deemed suspended until the next BPD Meeting, and may not take action in this time. At the Meeting, members in good standing shall vote whether to dissolve the Working Group in question or to replace its officers with Steering Committee appointees. If the Working Group is not dissolved, it shall be reinstated. The Steering Committee may also call the question of dissolution without first suspending the Working Group.
6.5. Committee and Working Group Chairs or Co-Chairs. Committee and Working Group Chairs or Co-Chairs shall convene and set the agenda for their meetings and shall provide informal updates on their work to the Steering Committee at least monthly. They are responsible for maintaining notes or minutes of their meetings, including a list of members, and sharing these with the BPD Secretary.
6.6. Committee Participation. Members may join any Committee at the discretion of the Committee Chair or Co-Chairs who shall also have the discretion to remove Committee members for repeated absences from Committee meetings, at the request of the member, or for any reason deemed necessary.
6.7. Working Group Participation. The members of a Working Group may vote to expel a member from the Working Group for any reason deemed necessary.
6.8. Limitation of Committee and Working Group Powers.
- 6.8.1. All limitations of powers of the Steering Committee also apply to Committees and Working Groups.
- 6.8.2. Committees and Working Groups may not spend any Club funds without prior, explicit budget approval of the Steering Committee.
- 6.8.3. The Steering Committee by majority vote, a quorum being present, may alter, limit, or override any decision or recommendation of any Committee or Working Group.
Article 7 - Meetings
7.1. Procedure. BPD meetings will be conducted in a spirit of promoting consensus and inclusivity.
- 7.1.1. Parliamentary Authority. The chair of a meeting may call for informal discussion where appropriate. Roberts Rules of Order (Newly Revised) shall be used to govern parliamentary procedure at all member meetings, except that Roberts Rules of Order may be suspended to conduct emergency business in the discretion of the chair of the meeting. Members not in good standing and other persons, including visitors, may participate in a meeting of the members of BPD at the sole discretion of the meeting chair.
- 7.1.2. Right to Submit Motions. Any member in good standing shall have the right to submit motions in proper order of business, except where it conflicts with the endorsement or Bylaws amendment procedures in these Bylaws.
- 7.1.3. Meeting Chair Succession. If the Chair is absent or incapacitated, Section 3.1 of these Bylaws shall determine the order of succession for the presiding officer.
7.2. Steering Committee Meetings.
- 7.2.1. Frequency and Notification. The Steering Committee shall have at least one regularly scheduled meeting each quarter at a time and place published to the membership at least one week in advance and open to all members in good standing. The frequency of regularly scheduled meetings shall be determined by the Steering Committee, but must be adequate to handle the business of BPD. The agenda shall be made available to Steering Committee at least five (5) days in advance.
- 7.2.2. Attendance. All Steering Committee members shall endeavor to attend all Steering Committee meetings as well as all regular or special BPD meetings.
- 7.2.3. Leave of Absence (LOA). The Steering Committee may approve a medical LOA for an officer for up to two consecutive months. In such cases the officer’s absence will not affect the quorum.
- 7.2.4. Quorum for Steering Committee Meetings. A majority (more than fifty percent) of the filled seats on the Steering Committee shall comprise a quorum. If there is no quorum at the scheduled starting time of a properly announced regular Steering Committee meeting, the presiding officer shall determine how long to wait for a quorum to be established before the officers shall be authorized to take action as necessary on agendized items. If the time passes and a quorum is not present, the Steering Committee may meet on matters of business set for in the agenda. Their votes, in this circumstance, shall have full force and validity as if a quorum of the Steering Committee had voted. These votes shall be reported out to the Steering Committee via email within 72 hours of being taken. Only non-binding advisory votes may be taken on matters that were not agendized if a quorum is not present.
- 7.2.5. Special Steering Committee Meetings. Special meetings of the Steering Committee may be called by a Co-Chair or upon written request to the Co-Chair of a majority of Steering Committee members. Such meetings shall be announced with at least ten (10) days’ notice, except in emergency situations.
- 7.2.6. Virtual Meetings. As an alternative to any regular or special Steering Committee meeting, when an item is so urgent that waiting for action would likely lose strategic advantage or cause financial loss to BPD, a virtual meeting may be held to make a decision. An emergency informational phone or video conference meeting may be held to explain the issue(s) and answer questions if the situation is complex, and/or a 72 hour electronic and/or phone poll of Steering Committee members may be taken to conduct voting. Such meetings shall be announced as far in advance as possible to the voting group by phone or other electronic means. They shall also be announced to all members by web page and email if advisable depending on the issue. Actions taken in this way shall be just as valid and of equal effect as a vote done in person. A roll call of all votes shall be reported at the next scheduled Steering Committee meeting.
7.3. General Membership Meetings.
- 7.3.1. Frequency and Notification. BPD shall hold regular meetings of the general membership. The time and place of meetings shall be determined by the Steering Committee and announced no later than one week prior to the meeting date. At no time shall a period of more than 90 days lapse between regular BPD meetings.
- 7.3.2. Official Directives. Any action taken by the General Membership at a membership meeting that are in accordance with these Bylaws shall prevail as the official policy and directives of BPD.
- 7.3.3. Quorum. A quorum for conducting official business at any General Membership meeting shall be at least 2/5 of the Steering Committee plus ten percent (10%) of the members in good standing.
- 7.3.4. Special General Membership Meetings. Special Membership Meetings may be called by the Steering Committee with written notice as specified in these Bylaws.
- 7.3.5. Member Request for a General Membership Meeting. Whenever ten (10) percent of the General Membership submits a written request for a General Membership meeting to deal with a matter that does not pertain to endorsements, recall of Directors or Bylaws changes, the Co-Chairs shall call the meeting within ten (10) days after receiving the request. The General Membership must be notified by phone, email or mail, at least three (3) days prior to the meeting, of the time, date, place and purpose of the meeting.
- 7.3.6. Closed Meetings. In order to facilitate discussion of sensitive political matters, at the discretion of the presiding officer, a portion or the entirety of a General Membership meeting, especially the formal business portion of the meeting, shall be declared closed, and people who are not members in good standing removed from participation in or observation of the meeting.
- 7.3.7. Regular Order of Business. When appropriate, the regular order of business for General Membership meetings may include:
1. Roll Call/Determination of Quorum
2. Review of Minutes of the most recent Steering Committee meeting, General meeting and any intervening special meetings
3. Written reports of committees
4. Opportunity for Member input and reporting
5. Topic of Discussion/Action or Training
- 7.3.8. Voting in Person. There shall be no proxy, write-in or absentee votes at any meeting. All votes shall be cast in person.
- 7.3.9. Annual Meeting. An annual General Membership meeting shall be held every year to elect the Steering Committee members.
Article 8 - Powers of the Membership
8.1. Challenge of Steering Committee Actions. Upon written petition signed by twenty (20) percent of the members in good standing, the membership shall have the right to challenge any actions taken by the Steering Committee.
- 8.1.1. When a petition is received, the Secretary or other member of the Steering Committee shall verify the petition signatures within seven (7) days.
- 8.1.2. A Co-Chair shall schedule a meeting of the membership and shall publish such time and place of the meeting by written notice to each member.
- 8.1.3. Such meeting shall be held no later than thirty (30) days from the date the written petition is received. At such meeting, the disputed actions of the Steering Committee shall be considered, debated, and affirmed or denied by the majority vote of a members in good standing present and voting, a quorum being present.
8.2. Inspection of Rolls. Any voting member of BPD has the right to inspect a current list of names of members in good standing of the BPD for purposes reasonably related to this person’s interest as a member.
Article 9 - Endorsements
9.1. Who or What Can Be Endorsed. Subject to the rules of the California Democratic Party, BPD may endorse Democratic candidates, ballot propositions, and local measures. BPD encourages members to bring to the attention of BPD candidates and measures that should be considered for endorsement.
9.2. What Endorsement Means. Endorsement by BPD includes, but is not limited to:
- 9.2.1. The use of BPD’s name in campaign communications during that election cycle;
- 9.2.2. Any approved use of BPD funds, in conformance with FPPC and/or FEC regulations;
- 9.2.3. Promotion of campaign activities to the General Membership;
- 9.2.4. Recruitment of volunteers for canvassing, phone banking, or other campaign activities.
9.3. Candidate Endorsements.
- 9.3.1. Eligibility. To be eligible for endorsement, a candidate must be a registered Democrat who is running for public office or a position within the Democratic Party.
- 9.3.2. Equal Consideration of Candidates. In contested races, all known Democratic candidates at the time of endorsement must be given equal opportunity to appear or make a written statement. A concerted effort must be made to contact nonresponsive candidates through at least two modes of communication.
- 9.3.3. Timing of Candidate Endorsements. Endorsements of candidates may be made no sooner than three months prior to the filing deadline for that race.
9.4. Ballot Measure Endorsements.
- 9.4.1. Eligibility. Only propositions or measures that are slated to appear on the ballot or have an FPPC-registered campaign committee working to get it on the ballot for at least 10% of the members in good standing, are eligible to be considered for endorsement.
- 9.4.2. Timing of Ballot Measure Endorsement. A proposition or measure may be only be considered after the language of the proposed text to appear on the ballot has been finalized.
- 9.4.3. Opposing a Measure. BPD may choose to oppose a ballot initiative or measure as well as to support a measure.
9.5. Voting Eligibility and Threshold. Only members qualified as outlined in Article 2 may vote. An affirmative vote of at least two-thirds (2/3rds) of the eligible voting members present and voting, a quorum being present, shall be required to make an endorsement decision on a candidate, or take a position on a ballot proposition.
9.6. Endorsement Process. The process by which an endorsement is considered or voted on shall be governed by BPD’s Standing Rules.
9.7. Revocation of Endorsement. Any improper or unapproved use of the BPD name or unethical campaigning may result in revocation of the endorsement. BPD may revoke an endorsement by a two-thirds (2/3) vote of the Steering Committee.
9.8. BPD Participation in State Party Endorsements. As a chartered Democratic club, BPD will be entitled to participate in pre-endorsing conferences conducted by the California Democratic Party (“CDP”) at the regional level, as part of the CDP’s multi-step process for endorsing candidates and ballot propositions and initiatives. BPD’s participation is governed by Article VIII, Section 3g(5)(c) the CDP Central Committee’s Bylaws. The most recent version of those bylaws should be referred to and followed to ensure compliance, but the current specifications are met by the following.
- 9.8.1. In the year prior to the pre-endorsing process, a roster of BPD members in good standing and duly registered as members of the Democratic Party of California as of July 1 of said year shall be submitted to both the chair(s) of our chartering authorit(ies) and the appropriate Regional Director(s) for the CDP by July 15 of said year;
- 9.8.2. The status of such members included in the roster shall be certified by a Co-Chair, Secretary or Treasurer of BPD;
- 9.8.3. The BPD’s representatives to any particular pre-endorsing conference shall be from the roster described above and equally apportioned between self-identified females and all others, to the extent possible.
9.9. Voting Representatives. Voting representatives of BDP to SCCDCC and CDP regional endorsement meetings shall be appointed each time by the Steering Committee and in accordance with the SCCDCC’s or CDP’s bylaws as applicable. In general for BDP will have the opportunity to appoint one representative, resident in the Assembly District and duly registered as a member of the Democratic Party of California, for each full (not a fraction thereof) 20 members in good standing registered to vote in the Assembly District who were listed on the roster submitted per section 9.8.1 above.
Article 10 - Amendment of These Bylaws
10.1. Amendments to the bylaws may be proposed by a member of the Steering Committee and if the Steering Committee approves, put to a vote at a General Membership meeting if a copy of the proposed amendment is sent to all members in good standing at least fifteen (15) days ahead of the meeting date.
10.2. Amendments may also be proposed by the general BPD membership in the following manner: the proposed amendment shall be submitted to a regular meeting of the Steering Committee, in writing and signed by at least ten (10%) percent of the members in good standing. The Steering Committee may recommend changes, approval or disapproval and shall issue a recommendation within thirty (30) days of submission. Within ten (10) days of the date the recommendation is issued, the membership will be sent a copy of the amendment, the recommendation, and notice of a meeting at which the amendment will be considered. The General Membership shall vote on proposed revisions at the next regularly scheduled meeting with at least fifteen (15) days notice, or a special meeting may be called.
10.3. Proposed changes must be voted on in an up-or-down vote. No amendments to the proposed amendments will be accepted from the floor. Should the changes be voted down, the Steering Committee may take input from the membership to submit a revised version at a future meeting that is acceptable. All proposed Bylaws amendments must go through the vetting and notification process outlined in Sections 10.1 and 10.2 above.
10.4. Adoption of amendments shall require the establishment of a quorum and a two-thirds vote of members in good standing present and voting, a quorum being present, and shall take effect immediately unless otherwise stated in the amendment.
Article 11 - Dissolution
11.1. Dissolution of BPD requires unanimous approval of the Steering Committee and approval of two-thirds of members in good standing.
11.2. In the event of a termination or dissolution of BPD, regardless of circumstances, any funds held by BPD after satisfaction of all debts shall be distributed first pro rata to each member of BPD in good standing in an amount not to exceed the sum most recently paid as dues by such member. Any remaining sums will be transferred to a politically-oriented nonprofit organization with prior approval of the Steering Committee.